IMG_3032 (3).5ee54e3630bda3.86912979.JPG

How To Band Guide

You Have Questions, We Have Answers!

High School Band comes with it's own language and traditions.  There is a lot to learn!  So we have put together a list of the most frequently asked questions. Hopefully you will find your questions and concerns addressed here. If you do not find the answer you are looking for, please email a director or band booster officer for assistance.  Detailed information about band can be found in the following documents:  The Jaguar Band Student Handbook and the Parent Guide to Jaguar Band (English & Spanish).

Frequently Asked Questions

BAND BASICS

How can band parents stay informed?


1. Sign up for the Parent Remind: Directors will send out pertinent information with Remind texts. For parents of younger band students, we recommend that in addition to the Parent Remind you also sign up for the Student Remind so that you can help your student adjust to the responsibilities of High School Band. Sign up via the Remind 101 app or TEXT the below codes to 81010. For 2021-2022 school year, the Remind codes for Marching Band season is @jagsmarch and for Parents is @jagbandpts. 2. Check the Band Calendar: The band calendar has the most up to date information about events and activities. Make sure to click on the actual activity to see additional information. We have created a link to make subscribing to our calendar a breeze. 3. Attend the Band Booster Meetings: Booster club meetings are held in the Band Hall and can be found on our calendar. These meetings are a great way to stay informed! 4. Read the Weekly Newsletters: Each week the booster club sends out a newsletter highlighting important information and dates. If you are not receiving the newsletter, please email our band secretary Tracye Mendez to ensure your email is included in our Charms database. 5. Call or Email Your Band Buddy(students) or your Section Parent Lead: In the beginning you will have a lot of questions! Don’t hesitate to contact your Band Buddy or Section Parent Lead and ask them anything that you don’t understand.




What is the time commitment for band?


Per Texas State (UIL) Law, before/after school activities are only allowed to practice for 8 hours per week once school has begun. During the summer, we have a Band Camp that runs during the weeks leading into the school year. These weeks are more intensive to prepare us for the marching season. When school starts, the band will practice after school. During the marching season there are Friday night football game commitments (performances) as well as Saturday Contests (competition) throughout the Fall Semester. The marching season finishes during the first part of November, and then the Band will only play at football games.




What are the uniform requirements?


There are 3 different uniforms for each band student. COMPETITION UNIFORM - It has become increasingly common for high school marching bands to wear a show shirt (“performance top”) specifically designed to represent the show theme and add to the general effect of the show. These shirts are used primarily for competitions. FORMAL UNIFORM - The marching uniform issued by the band and kept at the school consists of black overall-like pants, called “bibbers”, a band undershirt (2 options - director’s choice), jacket, gauntlets, and could include a shako hat with plume and decorative piece. Students must purchase LONG black socks, black belt, and black compression shirt and shorts. SUMMER UNIFORM - This uniform is covered by band fees and is provided by the band program for incoming band students. The uniform includes khaki shorts, black band polo, black cap, and black band shoes. Summer uniform items that must be purchased by families are black belt and SHORT black socks. Returning students will have the opportunity to purchase additional summer uniform items to account for growth spurts. All students will be measured for their formal marching uniforms andl alterations will be made by the Booster Club. It is also very important that your student have a pair of good athletic shoes for practice. These shoes can be kept in their band locker for them to change into after school if they would like to wear other shoes to school; however, a good pair of athletic shoes is very important in keeping your student in good marching condition on the blacktop.




Are there any uniform restrictions during marching season?


In order to give our band a cohesive appearance we do have guidelines for student's appearances while they are on the field: 1. Students will not wear makeup while in uniform, unless required for the performance. 2. Jewelry, hair ribbons & nail polish are not allowed while in uniform. 3. Hair must be its natural color. 4. Hair must not touch the collar of the jacket and must be above the top of the ear or pulled behind it. No visible hair on forehead. 5. Students must be clean shaven while in uniform. Color Guard may have additional uniform restrictions that will be communicated by the Color Guard Director. Please see the Color Guard FAQ's for more information.




What is "report time"?


Report time is the designated time that the students must be ready (dressed, full water bottle, instrument ready, etc.) and in the JHS Band Hall or other assigned area and ready to practice, perform, etc.




What is the "no pass, no play" policy?


The Texas Education Agency defines band as a performing art and concert and marching performances are an extension of class time. Attendance at rehearsals and performances is required and is a part of the band grade. A student will be suspended from participating in any extracurricular activity (marching band activities, pep rallies, parades, UIL solo and ensemble and other competitions) after a six week grading period in which a student receives a grade below a 70. The student will remain eligible and responsible for band and technique class requirements including sectionals and performances. Interim progress reports are issued in the middle of each six week period to students who are borderline or failing a class. Students can ‘regain’ eligibility at this time if he/she is passing. AP students do have the opportunity to apply for a waiver to remain eligible. Please email your student's counselor for more information about this process.




What is Charms?


Charms is an online program that the band utilizes to maintain student records, contact information, inventory, UIL contest registration, band calendar and many other important aspects of the band program. It’s basically the digital hub behind the scenes holding the band machine together! Making sure your contact information is current in this database system is extremely important and will help keep you in the loop!




Does "Band" include Color Guard?


At JHS, the term Johnson Jaguar Band emcompasses all band and color guard students. We are one unit and one family. In the fall marching season, any band activity includes both musicians and color guard and the term "band" refers to everyone. In the spring concert season, our musicians begin working as ensembles and our color guard begins competition in the winter guard season.




Who does "Winds", "Percussion", and "Guard" refer to?


Sometimes our Directors refer to a specific subsection of the band with the terms winds, percussion and guard. Winds refers to any student who plays an instrument - something you blow wind through. Percussion refers to our front ensemble and drumline musicians. Guard (or sometimes JAGuard) refers to our color guard students.





Are there additional fees and how do I pay them?


Students have an annual "Fair Share" fee that cover costs such as new member summer uniforms, performance top, drill designers, music writers, guest clinicians, marching techs, program designer, drivers, props, tarps, and flags. There may be additional fees for instrument rentals and color guard. These fees are charged annually and invoices sent to families in the late spring/early summer that apply to the next school year. Fees are paid via the RevTrack site which can be found HERE. Come to a booster meeting to see how your fees are spent! Questions about fees? Contact Mrs. Mendez at tracye.mendez@hayscisd.net.





BAND BOOSTERS

I'm new here, what exactly is a Booster?


A booster - in this case, a Johnson Band Booster (JBB) - is a parent/guardian of a student in the Jaguar Band or one of our middle school feeder programs. You became a JBB when your student first chose band in 6th grade!




What do Boosters do?


We provide support in the form of volunteer time and money. Both of these aspects are extremely important! Without volunteers, we cannot raise the necessary funds to support the Jaguar Band program or provide physical assistance in the form of uniform fittings, truck driving, feeding the band, etc.




When/where do you need my help?


The short answer is now and everywhere! Our volunteer coordinators can help you find your niche so that your time and talents have the greatest impact on our program.




Why do we do this?


We do this to support our band students and staff. While they are perfecting their shows, we are behind the scenes raising the funds necessary to provide everything they need. We are also fitting uniforms, ordering meals, driving trucks and chaperoning trips. It is a group effort and we need you to make it happen!




Can I have booster funds allocated directly to my student's account?


The IRS prohibits booster clubs from distributing any funds to individual members. Booster club funds and events must benefit the group as a whole, not its individual members.




What is the 8 Hour Rule?


The 8 Hour Rule is a specific set of guidelines for rehearsals outside the regular school day. Our directors are keenly aware of the rule and work well within the guidelines. Here's the link to the UIL page explaining the rule: http://www.uiltexas.org/music/marching-band/eight-hour-marching-band-rule-qa




Do we REALLY need all this fundraising?  Where does the money go?


Yes… we really do! Each year, JBB donates thousands of dollars for things like props for the marching shows, summer band instructors, region master classes, and marching technicians. Funds are also used for Color Guard expenses, new instruments and equipment, and travel expenses like trailer upkeep and insurance costs. We know that fundraising isn’t everyone’s favorite thing… but it truly is necessary to allow our band to maintain the current level of performance and success.





SUMMER BAND

What is Summer Band?


In order to get the band prepared for our marching performance, students are required to attend marching practice in the weeks leading up to the beginning of school. Attendance is required for all band students. Students will need to report to summer band with their instrument, full band water jug, good athletic shoes, lunch & snacks, their phone, and sun protection (hats, sunglasses, sunscreen, etc.).




Is attendance required?


Yes. It is imperative to the marching programs success to have all students attend Summer Band. Please consult the band calendar for summer band dates, and plan your vacation accordingly. Dates are published well before the end of the prior school year to help families plan summer vactions but generally begin the week beginning with the first day of August. Our SLT (Senior Leadership Team) students will have training in mid-July as well that is required and will be published during the application process. Allowances are made for students marching with DCI.




Are drinks provided?


No, that is why it is CRUCIAL for your student to bring a FULL BAND water jug with them to camp every day. During the day, there will be opportunities for students to refill their jugs. You are also allowed to send additional drinks with your students, but please avoid sugary beverages. Pro Tip: To make ice for your student's band water jug use a circular ziplock container or quart sized yogurt/cream cheese container. These make larger chunks of ice that fit inside the water jug, and keep the water colder longer.




Are meals provided?


No, meals are not provided but meal plans will be available for purchase from the band boosters website prior to the beginning on summer band. Deadlines will be published and all meals will be provided if you opt to purchase the meal plan. Students not purchasing the meal plan will need to bring any meals with them. Students are not allowed to leave during their break.




What should my student wear?


1. Hats and sunscreen are REQUIRED for outside during summer band. Save your skin! 2. Athletic type shorts and a solid white t-shirt is required. Buy several white shirts to rotate. 3. Wear socks and athletic shoes (cross trainers or running shoes are the best example of proper foot wear). No sandals, bare feet, high-tops,ill-fitting, or non-athletic shoes,including converse and slipon sneakers.Due to the physical nature of our activity, and that the majority of our movement will be done on a hard asphalt surface,proper foot wear is a necessity to reduce the risk of injury and strain on your body. 4. Sunglasses are optional.




What if my student is unable to attend a specific day or has a conflict?


Attendance is REQUIRED of all band students unless the Head Director approves an absence. The dates are announced as much as a year in advance for returning band members, and at least 3-4 months for new students to give families an opportunity to plan vacations. A conflict form is available for unavoidable absences and should be turned in to the Head Director as soon as possible but does not guarantee approval of any absence.





GAME DAYS

What is the typical schedule of a game day?


On game days students will remain on campus after school. Please do not ask for any exceptions. On game days the students will: - report to the Band Hall after the final bell - have a short rehearsal - eat dinner - gather their uniform & instrument - load the busses - play at the football game - load the busses - return to JHS




What should my student wear?


As it is still hot during most of our football games, band students will wear their SUMMER UNIFORM unless otherwise instructed by the Head Director. This uniform is covered by band fees and is provided by the band program for incoming (first year) band students. The uniform includes khaki shorts, black band polo, black cap, and black band shoes. Summer uniform items that must be purchased by families are black belt and SHORT black socks. If a returning band student has outgrown a particular item, you will have the opportunity to order a replacement item. These will be purchased by families as needed for your student.




What does my student need for game day?


On Game Days students need to bring: Garment Bag Show Shirt Summer Band Uniform Black Socks Marching Shoes Water Jug Flip Folder Instrument




Am I allowed to visit my student at the football game?


Football games are considered to be an extension of the classroom, and for everyone’s safety adults are not allowed into the band section of the stands. This helps us to keep everyone safe. Students are not allowed to accept food and beverages from parents while at football games unless given permission from the Band Director. To keep our uniforms clean, students will only drink water and not eat while in uniform.




How will I know when to pick my student up?


Students are encouraged to call/text their parents on the way back to the school from the stadium, but an expected end time will always be posted. Directors will also communicated anticipated arrival times via the Parent Remind 101.




At home games, can my student drive themselves to/from Shelton Statdium? Can I take my student directly home after games?


No. Band students work together to load instruments, props, and equipment for transport to and from Shelton Stadium and again back into the JHS Band Hall upon our return at the end of the night. Students must travel to and from all band events via bus unless prior approval from the Head Director.





COMPETITION DAYS

What are band competitions?


Just like other sports, Marching Band participates in scored contests. These contests usually take place on Saturdays. Competitions are divided into Preliminary Performances and Final Performances. Please consult the Marching Band Calendar for the dates of contests.




What is the difference between UIL and BOA competitions?


UIL is the organization that creates rules for and administers almost all athletic, musical, and academic contests for public primary and secondary schools in Texas. At UIL competitions, schools compete against other schools in the same UIL conference (we are 5A). Bands of America (BOA) is an independent company that hosts competitions throughout the nation. BOA is not connected to the school districts. When competing at BOA bands are assigned to a competing class based on the total enrolled students at each band's high school enrollment levels (grades 10 through 12). Classes are used to determine preliminary placements and awards. The highest-scoring bands regardless of class advance to finals performance. Class champions who do not advance to finals are invited to perform in exhibition. Bands may also compete in other independent competitions hosted by other companies (US Bands, etc).




What is a typical schedule for competition days?


Report times will differ for each contest, and schedules will be emailed prior to each marching competition. A typical Competition Day Schedule is: -report to band hall -rehearsal -students will gather uniforms & supplies -load the busses -arrive at the competition site -unload -rehearse -perform in the Preliminary round -regroup and take a break/meal time (if able) -gather for the announcement of awards Finals: If we are selected for Finals: we rehearse, and perform, and wait for the final awards, and then we will head back to the school. If we are not selected for Finals: we load up the students, and head back to the school. Parents will be notified of arrival times through Remind 101.




If the band has a long break time between performances, can I take my student home?


No, the entire band stays together until the competition is over. The time between performances is used to rehearse, eat meals or for study time.




Will meals be provided on competition days?


Yes, a competition meal plan will be available for purchase through the Band Boosters website and is the only REQUIRED meal plan. Meal times will vary according to the competition performance schedule which make it impossible for parents to bring meals for students. Please contact the Head Director with any issues. Students are encouraged to bring snacks.




Should I send money with my student?


Yes! If time allows we do allow students to shop for souvenirs and snacks.




What are the ticket prices?


Prices for competitions vary. UIL competitions only require one (1) ticket. BOA competitions have separate tickets for the Preliminary Performance and the Finals Performance. You do have the option of buying each separately or you can purchase the combined ticket.




Am I allowed to clap and cheer at competitions?


Yes! In fact we encourage you to make some noise for our band! Please be aware of any specific rules or guidelines for competition behaviour based on the event we are attending. We also try to post on our Facebook page where your Jaguar Band Family is sitting in the stands so we can be a large cheering section for our band.





CONCERT SEASON

What is concert season?


In the Spring semester the band gears up to participate in the UIL Concert programs. Each band will have 3 pieces that they will perform at the UIL Concert competition.




What are the uniform requirements for concert season?


Uniforms are provided for the students: girls wear black dresses and boys wear tuxedos. The uniforms are fitted and altered by the Band Booster Club. All students are required to wear black dress shoes.




Am I allowed to attend the UIL Concert?


Yes! Parents and friends are encouraged to attend the UIL performance. The dates, times and locations will be published on the Band Calendar and in the Booster Newsletter. There will also be Pre-UIL performances scheduled at the PAC (Performing Arts Center) about 1 week before UIL that you can attend.




What is the correct UIL Concert etiquette?


- Please silence your cell phone before entering the auditorium. - Only enter the auditorium between performances. - You should NOT enter while a band is performing. - Please do not talk during performances. - Clapping at the end of performances is encouraged.





REGION/STATE BAND

What is Region & State Band?


Just like in middle school band, students in the Johnson Jaguar Band compete in the TMEA All-State (Region Band) process! Students select music and perform their piece(s) before a panel of judges. Those scoring high enough are named to the All-District, All-Region or All-State Band - the top honor for musicians. The All-State musicians attend the TMEA State Convention in San Antonio in early February for a three-day clinic followed by a concert that is attended by top music educators from throughout the state and around the world.




What musical pieces do the students play?


Students are assigned 3 etudes at the beginning of the year.




When are auditions?


Auditions are held during the months of November, December, and January.




How do students prepare for these auditions?


Students participate in weekly Master Classes (sectionals) throughout the Fall semester to prepare for the auditions. Private lessons are also instrumental for success and to work on individual technique and improvements.





VOLUNTEERING

Are there any requirements to volunteer?


All volunteers MUST COMPLETE the Hays CISD Volunteer Application (Volunteesr in Public Schools or VIPS). This is a requirement to volunteer with the Band in ANY capacity and must be renewed annually. Please complete the application HERE.




How can I volunteer?


As you can imagine, it takes a lot of volunteers to make our Band successful. We have an assortment of volunteer opportunities that appeal to a variety of different skills and interests. And the good news is that it is easy to get involved! Please see our website volunteer page (located under "I Want To . . . Volunteer) to learn the opportunities available and get involved. You can also approach any Booster Executive Board Member and they can help you get involved. There is a place (and a need) for everyone!





COLOR GUARD

What is Color Guard?





What is the dress code for color guard?


Dress Code varies slightly for color guard as compared to the rest of the band. - REHEARSAL ATTIRE: Black (or dark colored) dance attire and tennis shoes must be worn to every rehearsal (unless otherwise specified). We strongly suggest that you have a number of leotards or unitards to wear during the week. Hair must always be pulled back, and out of the face (NO bangs). No jewelry may be worn at any rehearsal,including stud earrings, or ANY visible piercings or visible tattoos of any kind. We strongly recommend that students do not receive new piercings during the school year. Students who decide to receive new piercings must wear spacers. Band-Aids over the piercing are not acceptable. In addition, students should keep their fingernails short in order to prevent injury and damage to expensive flag material or themselves. PERFORMANCE UNIFORM: Our performance uniforms are custom designed each season. It is of great importance that special attention be taken in how the uniforms are stored and cared for. Instructions on care will be given before the first dress rehearsal. Performance uniforms will always be stored in the uniform room. **Nail polish and jewelry are never allowed while in uniform. Also, water isthe only liquid to be consumed while in uniform. We will never eat while in uniform. HAIR: Due to the nature of our activity,it is vital that students maintain a “natural”look to their hair. This includes color and style (no braids of any kind). Students who wish to color or cut their hair during the year should consult the director in advance, as to avoid any “surprises” before a performance. Students who do not consult the director and choose to make drastic changes to their hair may not perform until they are able to blend in with the entire unit. There are also opportunities where hair extensions may be a part of the uniform. MAKE UP: Students will be required topurchase specific make-upfor each season as part of the uniform. Due to hygienic reasons, students will not be allowed to share make upor applicators at any time. Students will be given a class each season to learn how to apply make upproperly